As a part of the comprehensive benefits package, Medic provides tuition assistance for employees who enroll in academic course work or attend work-related seminars/conferences not mandated by the agency. This is a fiscal year benefit (July 1st of the current year – June 30th of following year).
To see if you qualify, see policy below.
Tuition Reimbursement Policy
Effective 9/1/99, Revised 7/1/03, 7/1/06, 7/1/07, 6/17/15
Purpose: To provide financial assistance to employees who enroll in incidental, academic course work at an accredited educational institution or attend work-related seminars/conferences not mandated by the Agency with prior approval.
Policy: All regular benefit eligible employees are eligible for school tuition and/or approved seminar reimbursement. Reimbursements are based on the allocation of funds up to an annual maximum of $750 for school tuition and $200 maximum for approved seminar/conference reimbursement and are provided on a first-come-first-serve basis.
The total amount of reimbursement available for each regular benefit eligible employee applying for both school tuition and seminar/conference reimbursement may not exceed $750.
This benefit is budgeted annually. 50% of the allocated funds will be made available on a semi-annual basis to ensure equal opportunity for all employees throughout the year.
Courses or subject must be job-related or lead to a degree that could be utilized at the Agency. Objectives or content of any seminar/conference will be taken into serious consideration before approval is made.
Application for Reimbursement must be completed with the request before the start of the class or program. Applications are available on the Agency’s Intranet or in the Human Resources Department.
Expenses eligible for reimbursement are classroom tuition, seminar/conference costs, fees, and books.
Expenses not eligible for reimbursement includes tools, and supplies (other than books) retained by the student or participant, travel, meals, lodging, parking and transportation.
To be eligible for school tuition reimbursement, all employees must (a) obtain written approval, in advance, of the course and course expenses from their department manager/director to enroll in the class; (b) obtain a satisfactory grade (i.e., C or “pass”) as established by the educational institution; (c) submit student transcript and/or grade report to the Agency; and (d) submit proof of tuition payment. All documentation (grades and receipts) must be received within 30 days of the conclusion of the course(s) or by June 30th of each fiscal year, whichever is sooner, to be eligible for reimbursement.
To be eligible for seminar/conference reimbursement and to ensure the content is approved in advance, all Field employees must obtain approval from the Operations Director prior to the event. All other departments, including CMED, must obtain prior approval from their department manager prior to the event. Proof of attendance and receipt of payment will also be required when seeking reimbursement. All documentation must be received within 30 days of attendance or by June 30th of each fiscal year, whichever is sooner, to be eligible for reimbursement.